A new Form I-9 is required starting November 1, 2023.
The I-9 Form is a United States Citizen and Immigration Services form that is required to be completed for every new employee you hire.
The form is used to verify the identity and legal authorization to work in the United States. Currently, it is a two-page form that needs to be completed by the employee and signed by you. You must confirm the new hire’s identity by viewing either a passport or 2 other pieces of ID – usually a driver’s license and social security card. (Other forms of ID are acceptable. See the I-9 form for a list.)
By confirming the identification of the new hire, you are proving that the person is legally allowed to work in your establishment.
All employers should retain the completed I-9 forms on premises (or readily available) for three years after the employee’s first day of employment, or one year after the date employment ends, whichever is later.
You are not required but it is good practice to photocopy the ID you are examining and retain that with the I-9 form.
Employers who violate the law may be subject to civil fines and/or criminal penalties (when there is a pattern or practice of violations). The penalties for I-9 violations can range from $250 to $3,000 for improper completion of the I-9 form. Improper completion, retention or making it available for inspection fines range from $100 to $1,100 for each I-9. Knowingly hiring or continuing to employ unauthorized workers fines range from $250 up to $11,000 per violation.
A new Form I-9 is required starting November 1, 2023.
Contact Kallas for more information or to obtain the form.
PRACTICE TIP:
THE NEW I-9 FORM CAN BE AUTOMATICALLY INCORPORATED INTO YOUR HIRING PROCESS WITH NO EXTRA RECORDKEEPING ON YOUR PART BY SIGNING UP FOR THE KALLAS ON-BOARDING PAYROLL OPTION.
MORE AND MORE EMPLOYERS ARE SIGNING UP FOR ON-BOARDING AS IT TAKES ONE MORE COMPLIANCE HEADACHE OFF OF YOU.
IT IS SO SIMPLE AND THE COST IS LOW COMPARED TO THE ALTERNATIVE OF YOU HAVING TO COMPLY MANUALLY, VIEW DOCUMENTS AND STORE DOCUMENTS.
